Construction Management

BOTA Consulting Engineers, Inc., currently provides Construction Management Inspection services (Quality Assurance) inspectors for Baltimore County Public Works and WSSC Waterline Inspectors on a 5-year term and a 6-year term contracts, respectively.

Field Inspectors will be supported in the field by project managers with over 65 years of experience in testing and inspection. The project manager will report to a principal engineer who will be in charge of the technical and management part of the project.

Our approach to this project is similar to what we would do for all our clients. The objective is to “plan the work, and then work the plan.” You can expect us to, listen to you and gain an understanding of what issues are most important to you; develop a scope of services which addresses County needs and concerns; develop a timeline for the project to tack milestones; and provide the County with quality service.

BOTA Consulting Engineers, Inc., will provide qualified personnel and all the required field and laboratory testing equipment needed to perform the scope of services below:

1. Erosion Control and Preconstruction Conferences: Prepare for and conduct the Erosion Control and Preconstruction Conferences. Address and resolve all issues that arise at the meeting with appropriate offices, agencies and divisions. Prepare and distribute detailed minutes of the meeting.

2. Weekly Progress meeting: Prepare the agenda, attend, and conduct a progress meeting every week with County Public Works personnel, sub-contractors, utility personnel and other agencies affected by the project. The discussion should include recent progress, upcoming events in the schedule, and problems associated with the project. Record significant information revealed and discussed at the meeting and distributes written minutes to the attendees and appropriate agencies.

3. Project Administration: Provide project administration and coordinate with the assigned County Project Supervisor. Prepare for and attend, when requested, any periodic or in-depth County Public Works inspections that may be conducted on the project related to project work, progress or records. Prepare for, cooperate with, and assist auditors that may be assigned to review project records, payments, reports, etc. Provide ample inspectors and assistance to adequately oversee all work being done on the contract. Monitor Consultant hours worked on the project and justify need for overtime. Prior to starting work, submit to County Project Supervisor a listing of personnel assigned to the project for review and approval. In addition, a list of persons with emergency phone numbers should always be supplied to the County Project Supervisor and be available at any time in the case of an emergency on the project. The project Administrator should also obtain from the contractor a list of contractor’s personnel that will be responsible for any occurrence that may arise on the project for the life of the project.

4. Provide Construction Inspection: Provide effective and qualified supervision of all inspection services being conducted by consultant and sub-consultants. All field technicians must be certified in the applicable VA, DC & MD certification workshops listed below:

• • Asphalt Roadway Paving Inspector
• • Asphalt Plant Inspector
• • ACI Class 1 Concrete Technician
• • Concrete Plant Technician
• • Soils and Aggregate Technician
• • Nuclear Gauge Training

5. Conduct Field Surveys: Establish horizontal and vertical control on the project to be utilized by the contractor for construction layout. Conduct original and final cross-sections in order to calculate and document earthwork quantities for monthly progress payment estimates. Perform construction staking layout as requested. Check the contractor’s construction layout as requested by County Project Supervisor.

6. Supplemental Agreements/Construction Change: Notify County Project Supervisor of the necessity of any Supplemental Agreements/Construction Changes. Negotiate prices for additional pay items with the contractor while adhering to the “Average Unit Price” listing when possible. Coordinate acceptance of prices with County Project Supervisor. Prepare the Supplemental Agreement/Construction Change and submit to County Project Supervisor for final review and submittal for processing. Submit Value Engineering Change Proposals to County Project Supervisor for analysis and distribution to the appropriate division(s).

7. Quality Assurance, Testing for Acceptance, and Training: Provide certification training for all necessary field testing and inspection. Monitor the testing provided by the contractor in the field as defined in the Contract, Plans or Specifications. Document Consultant testing on standard forms provided by the County and distribute as required. Monitor documentation of testing by the contractor. Field testing by the Consultant includes, but is not limited to, all ACI tests for concrete including concrete plant for acceptance by the County, nuclear density testing of earthwork, base stone, asphalt, structural backfill, and pipe backfill as defined in the Standard Specifications and County sampling and testing schedule.

The Consultant will also provide aggregate analysis and moisture testing for roadway embankment and base stone materials as defined in the Standard Specifications and County sampling and testing schedule. In case of notification of defective concrete as defined in the Specifications, the Consultant will submit the initial information on forms supplied by the County and receive the final disposition of the material after review. Certifications of material submitted by the contractor will be reviewed by the Consultant for conformity to the Specifications. The certification documents submitted to the County will also be reviewed for completeness and conformance to the County’s standard form of submission. A Final Materials and Tests Certification will be submitted to the Materials and Tests Manager with the Final Records.

8. Revisions to the Contract Plans: Any revisions to the contract plans or cross sections will be submitted to County Project Supervisor for processing.

9. Distribution of Correspondence: Submit to County Project Supervisor a copy of all correspondence between the Consultant, Contractor, Subcontractors, or others concerning matters related to the project. Maintain an office file copy for submission with the project Final Records.

10. Inspection of Work: Provide inspection services for conformance to Plans and Specifications for all roadway, structures, and specialty items that are being incorporated into the project. Observe measure and record all quantities for payment. Record field measurements in project records for review by County or auditors. The records will be recorded on a standard form (field book) supplied or defined by the County Government and/or on field inspection forms to be submitted to the County. Check traffic control daily, and additionally as required or requested. Notify the contractor of deficiencies or problems immediately. Document weekly (or as often as necessary) project traffic control on forms supplied by the County and distribute as required. Inspect daily erosion control items for conformance to the plans as well as effectiveness in the field. Notify the contractor of deficiencies. Prepare to justify any and all pay quantities in the case of questions by the contractor or County. Prepare an accurate daily diary, signed by the inspector, consisting of:

• • A record of the contractors on the project
• • Their personnel (number and classification)
• • Equipment (number and type or size)
• • Location and work performed by each contractor or subcontractor
• • Orders given the contractor
• • Events of note on the project
• • Accidents on the project and any details surrounding the accident such as police report number, fatalities, causes, time, etc. Obtain a copy of the police report for the project records whenever possible.
• • Weather, amount of precipitation, temperature at morning, noon, and evening, cloudy, clear, etc.
• • Days charged, with explanation if not charged
• • Equipment arriving or leaving the project, idle equipment
• • Any other details that may be important later in the project life

11. Stream Restoration Inspection & Verification Work: Provide inspection services for conformance to Plans and Specifications for stream restoration project in accordance with Maryland’s Best Management Practice and Verification Protocols including but not limited to the following:

• • Stream Restoration
• • Stormwater Retrofits
• • New LID Practices
• • Individual Nutrient Discharges
• • Homeowners BMPs
• • UNM Plans
• • Street Cleaning
• • Stream as-built Plans inspection including No as-built projects, “Red Line” copy pf design plan, and professionally surveyed as-built.
• • Water Quality Function Loss (Prevented Sediment)